AI Operations Agent for a Fitness Coaching Business
An always-on AI agent that monitors funnels, sites and projects and reports on WhatsApp only when something changes.
Overview
A fitness coaching business runs several brands, funnels and projects at once. We set up and maintain an AI agent on a VPS that runs scheduled checks across them, reports on WhatsApp, and tracks projects in a structured way, plus a use-case guide for what to automate next.
The Challenge
Scheduled jobs were sending the same updates again and again, some failed silently, and project updates kept repeating old summaries instead of moving work forward.
The Solution
Agent setup and use-case guide
Installation plus an 8-page guide covering six automations for the business.
Scheduled monitors
For funnels, websites, newsletters and reminders.
Change-only alerts
Jobs remember their last status and message only when something changes.
Project tracking protocol
With a task file the agent checks before every update.
How It Works
Scheduled job
Run check
Compare to last state
Changed?
WhatsApp alert
Update project tracker
Architecture
Agent
Automation runtime on a VPS with WhatsApp delivery.
Cron jobs
Monitors for funnels, blogs, newsletters and reminders.
State memory
Per-job memory files for de-duplication.
Project tracker
A living task file plus a reporting protocol.
Repairs
Plugin version fixes, config conflicts and doctor runs.
Docs
Use-case PDF for future automations.
Engineering Highlights
- Root-caused duplicate alerts to stateless isolated jobs and fixed them with persistent state.
- Recovered jobs that were failing silently after a partial update.
- Report format: new since last update, current task, waiting for approval, next task.
Outcome
- Repeat client across several orders, with 5-star reviews.
- Client feedback: "Your work is perfect."